The role of the Payroll Supervisor is to be a Payroll and Travel & Subsistence expert for the Payroll and HR system to ensure a best-in-class Payroll function with improved efficiencies and controls including AI and digital finance transformation. The Payroll Supervisor responsible for the end‑to‑end delivery of payroll, travel and subsistence functions for c.700 employees ensuring all payments and ERR reporting are processed accurately, on time, and in full compliance with statutory, taxation, Revenue and company policy requirements.
The Payroll Supervisor is responsible for the supervision of the payroll and expenses team and will work closely with the HR function, and external systems and service providers to ensure the seamless management of all payroll and travel and subsistence related processes and to support operational continuity, process improvement, and regulatory compliance.
Main Duties and Responsibilities
Payroll
- Ensure payroll is prepared, reviewed, and processed completely and accurately, in accordance with current PAYE, PRSI, USC, pension, and other statutory requirements.
- Maintain full ownership of the fortnightly payroll cycle, including checks, reconciliations, controls, and approval documentation.
- Prepare and submit all annual statutory returns, regulatory filings, and required payroll reporting.
- Respond to internal and external payroll queries, including Revenue, pension administrators, auditors, and employees.
- Completion of annual pension renewal for all employees and management of the monthly contributions/deductions. Coordinate effectively with the external pension provider to ensure all deadlines within this process are met
- Oversee the processing and payment of travel and subsistence claims, ensuring adherence to company policies and procedures.
- Ensure timely reimbursement of approved expenses.
- Maintain oversight of expense system controls and escalate higher‑risk or non‑standard items.
- Monitor and support the development of the company’s travel and expense policy in compliance and adherence to statutory and revenue guidelines.
- Support the development and implementation of new technologies for the travel and subsistence approval systems.
- Ensure compliance with relevant Revenue guidelines and statutory deadlines.
- File payroll submissions in line with Real Time Reporting (RTR) requirements via Revenue Online Service (ROS).
- Ensure compliance with Revenue ERR reporting requirements.
- Act as the functional owner and subject matter expert for payroll and travel systems (including Access Group Core HR / Core Pay / Core Expense/ Core Insight).
- Liaise with software providers and internal IT to support system upgrades, enhancements, testing, and issue resolution.
- Maintain appropriate controls, access rights, and data integrity across payroll and expense systems.
- Lead, supervise, and support Payroll and Expenses staff, ensuring appropriate training, knowledge transfer, and workload prioritisation.
- Allocate work, set clear expectations, and provide guidance on technical matters.
- Ensure payroll processes are appropriately documented to support operational continuity
- Oversee preparation of monthly employee cost reports and support finance in reconciliation to forecasts.
- Provide analysis and deliver insights into expenses being incurred
- Analyse and report on employee travel bookings through our third-party travel partner.
- Maintain a financial controls environment compliant with the Company’s accounting policies to ensure readiness for audits (internal and external).
- Prepare weekly headcount reports.
- Review all CSO payroll reports.
- Prepare monthly, quarterly, and ad hoc payroll and expense reports for Finance, HR, and senior management.
- Support budgeting, forecasting, and year‑end processes, including payroll analytics and cost trend analysis.
- Work closely within the Finance team to support audit requirements and internal control frameworks.
- Ensure payroll, travel and subsistence processes comply with AirNav Ireland policies, employment legislation, and public sector governance requirements.
- Identify process risks and implement control improvements where required.
- Document procedures and contribute to continuous improvement initiatives, including system automation and process standardisation.
- Maintain oversight of data retention requirements for payroll and travel & subsistence records, ensuring alignment with legal, regulatory and company policy obligations.
- Identify, evaluate, and support the implementation of AI and automation opportunities within payroll processes to improve efficiency, accuracy, and control.
- Contributes to initiatives such as intelligent journal generation, automated reconciliation processes, enhanced reporting and analytics, and workflow automation.
- Work closely with finance, HR, and IT stakeholders to assess current processes.
- Identify manual or repetitive tasks suitable for automation, and ensure that solutions are robust, auditable, and aligned with internal controls, data governance, and regulatory requirements.
Internal: In addition to direct reporting relationship a above the postholder is required to liaise with all personnel and directorates within the ANSP, including but not limited to:.
- Finance Department
- Human Resources
- Budget holders and line managers
- Procurement and IT
- Revenue Commissioners
- Pension administrators
- Payroll and system software providers
- External auditors and advisors
Qualifications, Knowledge, Experience & Skills
Essential:
- 10+ years’ experience in payroll operations within a medium to large or complex organisation.
- Hands‑on experience with payroll and HR systems (Access Group (CoreHR).
- Demonstrable knowledge of managing payroll‑related processes end‑to‑end taking account of Irish payroll legislation, taxes, and Revenue filing requirements.
- Understanding of accounting principles for effective accounting of employee related costs.
- Proven experience of staff supervision.
- Excellent attention to detail with the ability to operate in a controlled, deadline‑driven environment.
- Proficiency in Microsoft Excel and other finance tools.
- Ability to effectively manage competing priorities and deadlines
- Excellent interpersonal, communication and problem-solving skills.
- Effective analytical, organisational, report writing and IT skills.
- Self-motivated with the ability to motivate others
- IPASS qualification (or similar).
Applications (Cover letter & CV), giving full details of experience and suitability for the position, should be emailed to the Human Resources Directorate at [email protected] no later than 16:00hrs on Wednesday 8th July 2026.
Late applications will not be accepted.
Applicants must have the right to work and live in the EU.
AirNav Ireland is an Equal Opportunity Employer