AirNav - Aviation Executive (Engineering, Stores and Document Control) DATCC

JOB DESCRIPTION:

Job Purpose

The Aviation Executive (Engineering, Stores and Document Control) will provide administrative, document control and stores support, in the General Office DATCC, to the Technical Services Department. Additionally, as required, the Aviation Executive will support the ATC function in order to facilitate the efficient functioning of the General Office.

Main Duties and Responsibilities

Purchasing

Administer the ordering and approvals process for all goods and services.
Maintain the purchasing system to ensure all records are accurately recorded and maintained.
Complete GRNs (Goods Received Notices).
Liaise with the Accounts Payable/Purchasing Department on a regular basis, as required.
Point of contact for all purchasing orders received.

Stores Management

Update and maintain the Inventory management System (PMAC) to include the goods in/out log.
Record, locate and label spares and record any movement of spares i.e. for repair/station transfer, including miscellaneous goods.
Liaise/coordinate with Stores personnel in other locations as required.
Complete a full stock review bi-annually.
Complete a Stores Audit annually
Assist in the process of calibration of Engineering equipment
Assist in the improvement stores processes and procedures.

Document Control

Provide support to the Document Controller at Dublin ATC for all Engineering Procedures and Manuals via DAAMs
Issuing timely Engineering Safety Notices, TWIs/ and PCNs via the Engineering EBS
Issue Engineering Notices to staff and distribute company communications through agreed channels.

General Administration

Work as part of the General Office Administration team to support the Unit.
Provide administrative assistance to Domain Managers and Engineering Operations Management.
Administration of Engineering roster (including processing overtime and allowances, annual leave and time in lieu)
Ensure the HR CORE system is updated in a timely manager.
Provide assistance, support and cover to other admin staff as required.
Liaise with Engineering staff and other AirNav staff as required.

The above is a non-exhaustive list of duties and responsibilities. Other duties may arise from time to time.

Reports To: Engineering Manager or their designate

Direct Reports: Not Applicable

Relationships

Internal:

In addition to direct reporting relationships above the post holder is required to liaise with all personnel and Directorates in the Company

External:

The postholder is required to liaise with all appropriate external bodies, providers, suppliers, and companies.

PERSON SPECIFICATON

Education, Knowledge, Experience & Skills

Essential:

Minimum 3 years, proven experience as an office administrator, office assistant or equivalent.
Proficient in MS Office.
Excellent communication and interpersonal skills.
Ability to work on own initiative and as part of a team.
Organised with the ability to multi-task and coordinate a range of activities.
Excellent attention to detail.
Ability to plan, organise and prioritise workload, including co-ordinating with others to ensure deadlines and targets are met.

Desirable:

Stores management experience.
Health & Safety experience
Experience of Integra purchasing system.
Knowledge of HR Core.

Applications (Cover letter & CV), giving full details of experience and suitability for the position, should be emailed to Siobhán Moran, Human Resources Directorate at [email protected] no later than 16:00hrs on Friday 17th January 2025. Late applications will not be accepted.

AirNav Ireland is an Equal Opportunity Employer

Abbreviations

AIP: Aeronautical Information Publication ATC: Air Traffic Control

DAAMS: Document and Audit Management System DATCC: Dublin Air Traffic Control Centre

EBS: Electronic Briefing System GRN: Goods received notices GO: General Office

HR: Human Resources PCN: Procedure Change Notice TWI: Temporary Work Instruction